Ensuring the safety and inclusion of all tournament attendees - both players and moderators - is of utmost priority. The way we guarantee this is by having a designated safeguarding officer at every tournament, who has the capacity to respond to safeguarding concerns appropriately if required, and refer these concerns to UKQB.
Generally, a tournament safeguarding officer’s role is to:
The tournament safeguarding officers should be present at the player and mod briefing during tournaments. If the tournament is in person, they should identify themselves by addressing the group, as the TD simply saying “the safeguarding officer is [name of safeguarding officer]” is not enough to identify them.
If the tournament is online, they should turn on their camera and make it clear who they are, as well as address the group.
When the safeguarding officer is addressing the group, what they say is up to their discretion, but should include the following:
Please emphasise that participants are encouraged to come forward with any concerns, as it is common for people to feel like they are “inconveniencing” others or “making a big deal of something” — this is very much not the case!
One or more tournament safeguarding officers should be present on site for the entire length of an in-person tournament. For an online tournament, they should be present in the Zoom conference (or on whatever other platform is being used) and be readily contactable.
If a tournament safeguarding officer is modding, they should be modding in a pair with someone who can mod solo if needed. If they are not, they should remain at the location they have informed teams they would be at during the briefing.
Throughout the day, players and mods may come up to you with safeguarding concerns. It is to the safeguarding officer’s discretion whether an issue can be dealt with independently within the tournament organisers (eg: between the tournament safeguarding officer and the TD) or needs to be escalated to UKQB. If in doubt, please get in contact for advice.
In either case, this should be communicated to the UKQB safeguarding officers, with indication whether further action is needed or not. This is especially important if action has been taken (eg: a participant has been given a verbal warning). Contacts can be found at the bottom of this document.
Don’t worry about bothering us with “extraneous” information, we would much prefer to read through paragraphs of messages than to miss something that might be important later! It is crucial that UKQB are able to make decisions with full knowledge of the situation at hand.
Though some issues might seem one-off or minor, if we find that there is a pattern of exclusionary or inappropriate behaviour, there may need to be actions taken.
If someone’s safety is at immediate risk, please contact the campus emergency hotline (if available) and/or the emergency services. The TD should provide the safeguarding officer with the relevant emergency numbers for the campus they are on, if that is available.
In general, please get in contact with UKQB safeguarding officers with as much detail as possible about the situation if it has been escalated to a point where disciplinary action, such as needing to remove a player from a tournament, needs to be carried out.
Being a tournament safeguarding officer is not an expectation on you to be able to resolve any safeguarding issue that comes up independently! Instead, it is a role designed to help facilitate a safe environment and maintain communications with UKQB.
Discord: maltvitasoy
Phone number: 07384 059172 (if urgent contact is needed)
Discord: natxian
Phone number: 07421 325008 (if urgent contact is needed)
Safeguarding Incident Reporting Form
Last updated 06/11/2025